MINUTES OF THE CITY OF LEDUC

COUNCIL MEETING

Monday, June 24, 2024 at 5:00 P.m. - 6:00 P.m.

Council Chambers, Leduc Civic Centre

1 Alexandra Park, Leduc, Alberta

Present:

• Mayor B. Young, 
• Councillor B. Beckett, 
• Councillor G. Finstad, 
• Councillor B. Hamilton, 
• Councillor L. Hansen, 
• Councillor R. Pollard, 
• and Councillor L. Tillack 

Also Present:

• D. Prohar, City Manager 
• and M. Hormazabal, Acting City Clerk 

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1.

CALL TO ORDER

Mayor B. Young called the meeting to order at 5:00 pm.

2.

ADOPTION OF AGENDA

• MOVED by Councillor B. Beckett

  That the agenda be adopted as presented.

  Motion Carried Unanimously

3.

PROPOSED CONSENT AGENDA ITEMS

• MOVED by Councillor B. Beckett

  That Council approve the proposed consent agenda and respective recommendations.

  Motion Carried Unanimously

  The following items were passed by consent agenda:

  4.1 Approval of Minutes of the Council Meeting held June 17, 2024

  9.1 Property Tax Relief Request – Tax Roll 017602

  9.2 2024 Men's and Women's Canadian Slo-Pitch Championships Sport Tourism Grant

  9.3 Community Safety Officer (CSO) Term Position

  10.1 Bylaw No. 1185-2024 - Redistricting Woodbend Stage 5 (1st Reading)

  10.2 Bylaw No. 1186-2024 - Amendment to Land Use Bylaw No. 809-2013, Direct Control (Redistricting Woodbend Stage 5) (1st Reading)

  13.1 Urban Centre Redevelopment Plan – What We Heard Report (Phase 2)

  
  

4.

ADOPTION OF PREVIOUS MINUTES

4.1

Approval of Minutes of the Council Meeting held June 17, 2024

This item was passed by consent agenda.

• MOVED by Councillor B. Beckett

  That the minutes of the Council Meeting held June 17, 2024, be approved as presented.

  Motion Carried Unanimously

5.

RECOGNITION ITEMS

There were no Recognition Items for the agenda.

6.

PUBLIC COMMENTARY

There was no Public Commentary.

7.

PUBLIC HEARING

There were no Public Hearings for the agenda.

8.

PRESENTATIONS

9.

BUSINESS

9.1

Property Tax Relief Request – Tax Roll 017602

This item was passed by consent agenda.

• MOVED by Councillor B. Beckett

  That Council denies the request to reduce property taxes outstanding with respect to the property described as tax roll 017602.

  Motion Carried Unanimously

9.2

2024 Men's and Women's Canadian Slo-Pitch Championships Sport Tourism Grant

This item was passed by consent agenda.

   

     

      

• MOVED by Councillor B. Beckett

  That Council directs Administration to award a Sport Tourism Grant of $6,800 to the 2024 Softball Canada Men’s and Women’s Canadian Slo-Pitch Championships.

  Motion Carried Unanimously

9.3

Community Safety Officer (CSO) Term Position

This item was passed by consent agenda.

• MOVED by Councillor B. Beckett

  That Council approve funding of $100K from the Operating reserve to extend the CPO Community Safety Officer term position to the end of 2025.

  Motion Carried Unanimously

9.4

Life Safety Intervention Options of the Unhoused and Community Impacts of the Unhoused Intervention Options

L. Howarth, Director, Community and Social Development, gave a PowerPoint presentation (attached to agenda) providing an overview of options offered at the June 3, 2024 Council meeting pertaining to the life safety interventions for unhoused people in Leduc and community impacts of the unhoused intervention, and responded to questions from Council.

K. Yake, Manager, Communications and Marketing Advisory Services, provided insight on public engagement options, and responded to questions from Council.

• MOVED by Councillor R. Pollard

  That Council direct Administration to initiate the planning and facility requirements to provide overnight emergency shelter services for 2024/2025 extreme cold weather events to be located behind the Protective Services Building using modular accommodation units; and initiate a Request for Proposal process to source an external contract service provider to operate the program effective November 1, 2024, and ending April 30, 2025, to be funded from the Operating Reserve for up to $308,000; and
   
  that Council direct Administration to bring forward a Service Level Adjustment request during the 2025-2027 budget process to provide emergency shelter services during extreme weather only from November 1 to April 30 at the Protective Services Building to be operated by an external contract service provider with a targeted implementation date of November 1, 2025; and
  
  that Council direct Administration to provide information to residents and interested parties on the implementation of the chosen life-saving intervention option for the unhoused to inform mitigation strategies and implementation-related decisions.

   

  In Favour: Councillor L. Hansen, Councillor R. Pollard, Councillor B. Beckett, Councillor L. Tillack (4)

  Opposed: Mayor Young, Councillor B. Hamilton, Councillor G. Finstad (3) 

   

  Motion Carried

10.

BYLAWS

10.1

Bylaw No. 1185-2024 - Redistricting Woodbend Stage 5 (1st Reading)

This item was passed by consent agenda.

• MOVED by Councillor B. Beckett

  That Council give Bylaw No. 1185-2024 first reading.

  Motion Carried Unanimously

10.2

Bylaw No. 1186-2024 - Amendment to Land Use Bylaw No. 809-2013, Direct Control (Redistricting Woodbend Stage 5) (1st Reading)

This item was passed by consent agenda.

• MOVED by Councillor B. Beckett

  That Council give Bylaw No. 1186-2024 first reading.

  Motion Carried Unanimously

11.

UPDATES FROM BOARDS, COMMITTEES, COMMISSIONS AND AUTHORITIES

No updates were provided.

    

12.

INFORMATION REPORTS

There were no Information Reports for the agenda.

   

13.

COMMITTEE-OF-THE-WHOLE

13.1

Urban Centre Redevelopment Plan – What We Heard Report (Phase 2)

This item was passed by consent agenda.

• MOVED by Councillor B. Beckett

  That the Urban Centre Redevelopment Plan - What We Heard Report (Phase 2) be received as information.

  Motion Carried Unanimously

13.2

2025 Budget Planning Survey Results

L. Padgham, Manager, Financial Planning and Budgets, introduced P. Kyba, Senior Consultant, Advanis Inc., who gave a PowerPoint presentation (attached to agenda) delivering the 2025 Budget Planning Survey Results, and responded to questions from Committee-of-the-Whole.

13.3

2025-2027 Pre-Budget Session

On behalf of Council, Councillor L. Hansen, recognized the Budget Team on receiving the distinguished budget presentation award from the Government Finance Officers Association of the United States and Canada for the 2024 Budget. The 2024 Budget also received special recognition for achieving an outstanding score for the strategic goals and strategy section, which was the first time the City received this honour. 

D. Prohar, City Manager, provided opening remarks with an overview of the 2025-2027 Pre-Budget Session.

G. Peskens, Chief Financial Officer, gave a PowerPoint presentation (attached to agenda) on the 2025-2027 Pre-Budget Session, and responded to questions from Committee-of-the-Whole.

14.

CLOSED SESSION

• MOVED by Councillor L. Tillack

  That Council move into Closed Session per sections 16, 17, 21, 23, 24 and 25 of the Freedom of Information and Protection of Privacy Act.

  Motion Carried Unanimously

  Council moved into Closed Session at 6:50 pm.

      

  
  

14.1

Council Closed Session

14.1.1

Negotiated Request for Proposal Update - June 24, 2024

FOIP s. 16, 24 and 25

Also in attendance:

Executive Committee

M. Hormazabal, Acting City Clerk

C. Kuzio, Legislative Officer

L. Howarth, Director, Community and Social Development

T. Broughm, Director, Planning and Economic Development

C. Bole, Manager, Strategic Services

K. Yake, Manager, Communications and Marketing Advisory Services

K. Stadnyk, Sr. Development Planner

K. Stadnyk, Sr. Development Planner, and T. Brougham, Director, Planning and Economic Development, gave an update on the negotiated request for proposal and responded to questions from Committee-of-the-Whole.

14.1.2

Service Provider Negotiations - June 24, 2024

FOIP s. 16, 24 and 25

Also in attendance:

Executive Committee

M. Hormazabal, Acting City Clerk

C. Kuzio, Legislative Officer

L. Howarth, Director, Community and Social Development

T. Broughm, Director, Planning and Economic Development

C. Bole, Manager, Strategic Services

K. Yake, Manager, Communications and Marketing Advisory Services

K. Stadnyk, Sr. Development Planner

D. Prohar, City Manager, gave an update on service provider negotiations and responded to questions from Council.

14.2

Committee-of-the-Whole Closed Session

14.2.1

Intermunicipal Projects Update / Strategic Planning

FOIP s. 21, 23, 24 and 25

There was no update on Intermunicipal Projects Update and Strategic Planning.

14.2.2

Personnel Matters Update for June 24, 2024

FOIP s. 17 and 24

There was no Personnel Matters Update for June 24, 2024.

14.3

Back to Open Session

• MOVED by Councillor L. Tillack

  That Council return to Open Session.

  Motion Carried Unanimously

  Council returned to Open Session at 7:09 pm.

  
  

15.

BUSINESS ARISING FROM CLOSED SESSION

15.1

Negotiated Request for Proposal Update - June 24, 2024

• MOVED by Councillor G. Finstad

  That fees and charges pertaining to the proposed development of 5404 - 47 Street be administered in accordance with Option 2 in the “Development Fee Calculations June 2024” document, provided as an attachment to the June 24, 2024, closed session report, “Negotiated Request for Proposal Update – June 24, 2024”.

  Motion Carried Unanimously

16.

ADJOURNMENT

The Council meeting adjourned at 7:09 pm.